Privacy Policy

We take our clients’ privacy seriously – we collect only the information that we need, we hold it securely, and we never share it with other organisations.

Who we are

The Mary Budding Trust is a registered charity (Number: 1094213), based in Devon, supporting children with additional needs, aged eleven or under, living within Okehampton, Tavistock and surrounding villages, by providing grants and equipment. Our website address is:, and the details of our Trustees can be found at:

What personal data we collect and why we collect it

Grant Applications

Our application forms, and any subsequent requests for information that we make, collect only your contact details and the information that we need to be able to consider your application. By providing us with this information, you are giving your consent for us to hold it. Once the application process has been completed, we retain the information for the sole purpose of reference if you make any further applications.

Website Contact forms

When you complete the contact form on this site, your name and email address (together with any information you include in your message) will form part of the content of an email to the Trustees at:


When you visit our site, Google Analytics (see below) sets a cookie to enable it to distinguish individual users, which expires after 2 years. It also sets a temporary cookie, which expires after 1 minute, to control the rate of exchange of data with its servers. The cookies do not contain any personally identifiable data.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We use Google Analytics to collect information about the number of visits to our site. We use a standard implementation of Google Analytics, which does not store any personally identifiable information. Visitors’ IP addresses are used, where possible, to determine the area in which their device is located but the IP address itself is not data that can be accessed through Google Analytics. All data in Google Analytics is aggregated and anonymised.

Security and Spam Protection

This site employs software to protect against unauthorised login, spam and other malicious activity. Where malicious activity is detected, the IP address from which it originated will be stored.

Who we share your data with

Applicants should be aware we do not share personal data without your permission.  However, in order to support some applications, we may need to apply to a different funding stream.  In these cases we may have to give out additional information, like post codes, but we will always ask permission and obtain consent.

How long we retain your data

Contact details that you enter on the booking form, or provide us with separately offline, are stored in our database or filing systems indefinitely – unless you request that it is removed. Application details are held for a period of seven years.

What rights you have over your data

You can request to receive a file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

This site is hosted on a server situated within the EU.  Some data held in our own systems is also stored in secure cloud storage provided by Microsoft, where it remains private and is held on servers based in the EU or on servers where it is safeguarded to the same standards as if the data was held within the EU – see:

Our contact information

For any matter related to privacy or the storage and processing of personal data, please contact us using any of the following options:

Phone: 01837 840 332 (Robin Hill) Email:  Post: Robin Hill (Okehampton Rep), The Mary Budding Trust, Andrews Corner, Belstone, Okehampton, Devon, EX20 1RD

Additional information

How we protect your data

This site employs a secure (https) connection and, as such, any data you exchange with the site is transmitted over a secure, encrypted connection – details of our security certificate can be viewed by clicking on the symbol to the left of our website address in your browser address bar. Access to data held within the site, within our own computer systems and cloud storage is password-protected and subject to additional layers of security. Paper correspondence is retained securely by the relevant Trustees.

What data breach procedures we have in place

If we suspect that there has been any unauthorised access to, or disclosure of, the personal data we hold, we will immediately inform anyone who we believe may have been affected.

What third parties we receive data from

We sometimes receive information from schools or the local authority, or from Babcock LDP ( on behalf of schools or the local authority, to support clients’ applications. This information is treated in the same way as if we had received it direct from you, and you have the same rights over this data.